OK, I think I see the miscommunication about the private land.
I am referring to the Pearl's Pond Site, not the current ORE site. Both are private land, yes, but at PP registrants were allowed to run at will on their own 24 hours a day. Chris, you said that access during SCARR is 'during operational hours'. What are those hours?
PP is a private property that does not provide for general access - ie you cannot go there any other time of the year and wheel. Barnwell Mountain is a private offroad park, it is set up for OHV access and you can go there throughout the year. SCARR utilizes the entire property, but it is still an OHV park. I'm certain that Texas Rovers also have to have their own insurance as, unfortunately, we live in a litigious society.
ROAV has found that it is much easier to obtain an insurance policy covering a motor vehicle event by having it a 'club member only' function. We have discussed rolling membership fees into the registration but always felt it better to be straightforward in the charges. Membership fees assist in the reclamation of PP before and after an event, but that is not their purpose. expenses are incurred no matter where an event is held.
To more directly answer rovercanus' question - as long as ROAV holds any event at Pearl's Pond (Summer Rally this year) club funds will need to be used to repair the property.
I'm up way too late again, but I hope this helps clarify my statement which I still stand behind - The MAR at Pearl's Pond was the only large event we found that offered 24 hour uninhibited access to private property not licensed as an OHV park. It may seem trivial, but there is a considerable difference when we are talking liability and insurance.